This project work experts the issue of designing and implementing a state civil payroll accounting system which inherent advantages (speed and accuracy over the more tedious inefficient and time consuming manual system.

This system encountered the following problems. Late receipt of raw data each month. Regular break down of the accountant machine presently used for data processing, irregular power supply, many errors resulting from the manual methods of data processing and the office caused by bulky files and constant complaints for errors from the workers. Consequently a computerized payroll accounting system when designed to take care of the above problems.

ORGANIZATION OF THE WORK

The study is being organized in seven chapter

Chapter one contains the introduction of the project at hand. The problem is being stated. It also contains the purpose of the study, aims scope or delimitation or constraints, assumptions and definition of terms.

Chapter two is the literature review. This is where the related work about payroll is reviewed.

Chapter three in the description and analysis of the existing system. The design of the new system is the content of chapter four.

Chapter five involves the implementation of the new system. It also includes the program design. Program flowcharts, pseudo codes, course program and test run.

Chapter six is the documentation of new system.

Chapter seven, contains the recommendation and references

TABLE OF CONTENT

Title page ii

Certification iii

Dedication iv

Abstract v

Organization of the work vi

Table of content vii

CHAPTER ONE

1.0 Introduction 1

1.1 Background of the study 1

1.2 Problems definition and analysis 2

1.3 Objectives of the study 2

1.4 Scope of study 3

1.5 Limitations 3

1.6 Assumption 4

1.7 Definition of terms. 4

CHAPTER TWO

2.1 Literature Review 6

CHAPTER THREE

3.1 Descriptions and analysis of the existing system 9

3.2 Methods of fact finding 9

3.3 He organizational structure 11

3.4 Objective of the existing system 11

3.5 Input, process and output analysis 12

3.6 Problem of the existing system 14

3.7 Justification for the new system. 15

CHAPTER FOUR

4.1 Software designing and implementation. 16

4.2 Output specification and design 17

4.3 Input specification and design 18

4.4 File design 20

4.5 System requirement 21

CHAPTER FIVE

5.1 Implementation 23

5.2 Program design 23

CHAPTER SIX

6.1 Documentation 25

6.2 Identification 25

6.3 User information 26

CHAPTER SEVEN

7.1 Recommendation 27

7.2 Conclusion 27

Reference 29

CHAPTER ONE

INTRODUCTION

1.1 BACKGROUND OF THE STUDY

Computer, the versatile data processing machine has been found very useful in every human endeavor since its incursion into many fields of study, industry, business, sciences and technology in general. Payroll is being prepared by organization, committees, governments and other business firms, it is also part of account department, many organization concern. It is used for the preparation of worker’s salary daily, weekly or monthly.

The payroll module which helps in data processing, processes monthly pay of all the employees in state civil service commission. The module maintains staff loans, advances, tax and other deductions from staff pay. It also performs annual increment on the salary of qualified staff each month. The payroll list every employee for whom the computer has produced a payroll chewue and shows for each employee what deductions are subtracted from gross earnings to arrive at net pay. This report is reviewed by the manager of the payroll department before the cheques are released for distribution.

1.2 PROBLEM DEFINITION

Over the years, manual method of payroll has been used. This method has its problems. It has been proven to be very ineffective and inefficient. Some of the problems are

a. The job of preparing salary payment manually is tedious causes delay

b. As a result of the problem above, manual method have a lot of discrepancies.

c. This method encourage fraud figures are easily manipulated and changed.

d. The manual method requires people who are competent in mathematics related computation to do a reliable job. As a result people of such are very scarce.