Us Va Administrative Officer Jobs 2026: Apply In Oregon

US VA Administrative Officer Jobs 2026 Are Open in Oregon

The United States Department of Veterans Affairs is hiring an Administrative Officer at the VA Southern Oregon Rehabilitation Center and Clinics in White City, Oregon, and this is a strong opening for anyone who wants a stable federal job in health care administration. The role sits at grades GS-09 to GS-11, it pays $61,722 to $97,087 a year, and it is open to United States citizens. Because this is an open and continuous announcement, applications are reviewed in batches, and the first cut-off for referral is Tuesday, 10 November 2026, which is today, so applying now matters.

This is not a clinical role, and that is part of its appeal. You do not need a medical degree or a nursing licence. You need administrative experience, strong analytical skills, and the ability to lead a team that keeps veterans connected to the care they need outside the hospital. The officer runs the administrative side of the Community Care service line, the programme that arranges care for veterans with community providers when the VA cannot provide it directly. If you have managed programmes, budgets, reports and people in a busy organisation, this role will feel familiar.

At a Glance: Administrative Officer Jobs 2026

• Employer: United States Department of Veterans Affairs, Veterans Health Administration, VA Southern Oregon Rehabilitation Center and Clinics (SORCC)
• Role: Administrative Officer, series 0341, position descriptions PD90441 and PD90440
• Grade: GS-09 to GS-11, with promotion potential to GS-11
• Salary: $61,722 to $97,087 per year
• Vacancies: 1 vacancy in White City, Oregon
• Location: White City VA Medical Center, 8495 Crater Lake Highway, White City, OR 97503, United States
• Job type: Full time, Monday to Friday, 8:00am to 4:30pm
• Telework: Not authorised. This is not a virtual position
• Open to: United States citizens. First consideration goes to facility employees, then VA agency employees, then all other eligible applicants
• First cut-off: Tuesday, 10 November 2026
• Subsequent cut-offs: Every two weeks until the announcement is filled
• Closing date: Wednesday, 23 December 2026, applications due by 11:59pm Eastern Time
• Announcement published: Thursday, 29 October 2026
• Announcement number: CBSV-13101849-27-KDW, control number 890795100
• Application fee: None, applications are free and are made only through USAJOBS
• Apply here: https://www.usajobs.gov/job/890795100

What an Administrative Officer Does at the VA

The Administrative Officer is the administrative lead for Community Care at the White City VA Medical Center. Community Care is how veterans get care from providers in the community when the VA cannot provide it in house, and the officer makes sure that system runs smoothly, on time and within the rules. The work covers programme analysis, supervision and programme administration, and it reports to the Service Chief for Community Care.

Your daily work includes:

• Planning, developing, coordinating and directing programme analysis for every part of Community Care
• Preparing reports and management briefings independently, including in depth analysis of how many patients were served, patient demographics, consult wait times, staffing levels and progress on assigned projects
• Pulling raw data from the corporate data warehouse and other VA systems such as VSSC, VISTA, CDW, ARC and VISN SharePoint, and turning it into weekly, biweekly, monthly and quarterly reports
• Acting as the administrative lead for weekly metrics, monitoring consults, wait times, deferred consults, Community Care funding, customer service, medical records and staffing, space and equipment
• Supporting MISSION Act implementation as it applies to Community Care
• Supervising the employees who do the administrative work of the Community Care service line, including Medical Support Assistants, Advanced Medical Support Assistants, Supervisory and Lead Medical Support Assistants, and Voucher Examiners
• Building a team structure that is collaborative, customer driven and professional, and handling grievances, disciplinary actions and labour management meetings with Human Resources
• Developing and coordinating internal review systems so that administrative and clinical activities follow agency, accrediting and regulatory requirements
• Establishing procedures that keep services at least equal to what is available in the community, and as cost effective as possible

The selectee may be promoted to the full performance level without further competition when all regulatory, qualification and performance requirements are met. Selection at a lower grade does not guarantee promotion, but the path is there for someone who performs well.

Pay, Benefits and Work Schedule

The announcement states a salary range of $61,722 to $97,087 per year, covering grades GS-09 to GS-11. Your starting pay depends on the grade you qualify for and the step you are set at. Relocation and recruitment incentives are not authorised, and a permanent change of station is not authorised, so this is a role for someone ready to work in White City, Oregon.

The schedule is Monday to Friday, 8:00am to 4:30pm. Telework is not available and this is not a virtual position, so you will work on site at the White City VA Medical Center. The work is primarily sedentary, with some slight physical effort, and no pre-placement physical examination is required. As with other VA health care personnel roles, participation in the seasonal influenza vaccination programme is a requirement, and a face mask is required when an exemption has been granted.

Federal employment also brings the standard federal benefits package, including paid annual leave, sick leave and federal holidays, health insurance, retirement benefits and opportunities for career progression within the VA. Selected applicants will serve a 1 year probationary period, or a 2 year trial period, during which the VA evaluates fitness and whether continued employment advances the public interest.

Who Can Apply

This announcement is open to United States citizens, and you do not need to be a veteran to apply. Applications are considered in three areas of consideration, in this order: first, facility employees; second, VA agency employees; and third, all other eligible applicants. Special authorities include former overseas employees and foreign service employees, and the details are in the questionnaire.

The conditions of employment are:

• You must be a United States citizen to apply for this job
• Selective Service registration is required for males born after 31 December 1959
• You must complete all required steps in the process, including the application, the questionnaire and an online assessment that measures the general competencies needed for the job
• You must pass a background and security investigation
• You must complete an online onboarding process, and any driving licence or state issued identification you present must be REAL ID compliant from 7 May 2025
• Participation in the seasonal influenza vaccination programme is a requirement for all Department of Veterans Affairs health care personnel
• You will be required to serve a 1 year probationary period or 2 year trial period

Applicants who are current federal employees and have held a GS grade at any time in the past 52 weeks must also meet time in grade requirements by the closing date. For a GS-09 position you must have served 52 weeks at GS-07, and for a GS-11 position you must have served 52 weeks at GS-09. An SF-50 that shows your time in grade eligibility must be submitted with your application materials.

Qualifications You Need

To qualify, you must meet all requirements by the closing date of the announcement, 23 December 2026. There are two routes in, through experience or through education, and you can also combine the two.

To qualify at the GS-09 level, you need one of the following:

• One year of specialised experience equivalent to at least the next lower grade, GS-07, in the normal line of progression. Examples include collecting, compiling and summarising programme data for budget preparation and decision making, using financial analysis techniques to help with budget tracking and expense reconciliation, preparing routine correspondence and reports with word processing and spreadsheet software, entering data accurately into hospital wide software systems, and applying established procedures to help implement new administrative processes or computer systems
• A Masters or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D., if related, that shows the knowledge, skills and abilities needed to do the work. Copies of transcripts must be submitted with your application materials
• A combination of specialised experience and graduate level education that together meet the total requirement

To qualify at the GS-11 level, you need one of the following:

• One year of specialised experience equivalent to at least the next lower grade, GS-09. Examples include independently developing, monitoring and adjusting programme budgets using advanced forecasting and financial analysis, conducting in depth data analysis and preparing comprehensive reports that inform leadership decisions, implementing and evaluating complex administrative policies and directives, designing and managing spreadsheets and databases to track performance metrics, coordinating VA referral management and hospital information systems, and presenting data driven recommendations to stakeholders
• A Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M., if related. Copies of transcripts must be submitted with your application materials
• A combination of specialised experience and education beyond a Masters degree or two years of graduate level education that together meet the total requirement

Experience that will strengthen your application includes at least 1 year of experience in Veterans Community Care using the federal electronic health record modernisation system, experience supervising staff who schedule for Veterans Community Care, referral management and scheduling, and using advanced Microsoft Excel tools such as pivot tables, formulas and charts to pull data, analyse trends and create clear visual reports. The ability to translate complex information into concise, decision ready summaries is highly desirable.

Only education or degrees recognised by the United States Department of Education from accredited colleges, universities, schools or institutions may be used to qualify for federal employment. If you are using foreign education, you must send a Certificate of Foreign Equivalency with your transcript to receive credit for that education.

What Your Application Needs

An incomplete application can cost you consideration, and the VA will not contact you for missing information. You need a complete application package, which includes:

• A resume that is clear and specific about your experience. For each job listed, include the job title, detailed duties, month and year start and end dates, full time or part time status with hours worked per week, and the series and grade for any federal positions you have held. Your experience must be fully documented, because the VA will not make assumptions about your qualifications
• A cover letter, which is accepted with your application
• A transcript if you are basing all or part of your qualifications on education
• An SF-50, Notification of Personnel Action, if you are a current or former federal employee, showing your time in grade eligibility
• Supporting documents where they apply, such as a DD-214 or Statement of Service, a disability letter, a separation notice, an SF-15, a performance appraisal, a professional certification or a licence

Be clear and specific when you describe your experience. Overstating your qualifications or your experience in your application materials or questionnaire may result in your removal from consideration, and cheating on the online assessment may also result in removal. Paid and unpaid experience counts, including volunteer work done through national service programmes such as the Peace Corps and AmeriCorps, and other organisations such as professional, philanthropic, religious, spiritual, community and social groups.

How to Apply, Step by Step

1. Open the official announcement on USAJOBS at https://www.usajobs.gov/job/890795100 and read the full vacancy notice, including the duties, qualifications and required documents
2. Create or sign in to your USAJOBS account and build your federal resume, listing hours worked per week, dates and the level of each role
3. Gather your documents, including your transcript if you are using education to qualify, and an SF-50 if you are a current or former federal employee
4. Complete the vacancy questionnaire honestly and specifically, and complete the online assessment
5. Submit your application before the first cut-off on Tuesday, 10 November 2026, for the earliest referral. If you miss that date, later cut-offs run every two weeks until the announcement closes on Wednesday, 23 December 2026
6. Keep a copy of everything you submit so you can track your application, and watch for referral updates after each cut-off

Applications are referred in batches. The initial cut-off for referral is Tuesday, 10 November 2026, with subsequent cut-offs every two weeks until the position is filled. Applying before the first cut-off gives you the earliest possible referral, and that matters in an open and continuous announcement.

Key Dates to Remember

• Announcement published: Thursday, 29 October 2026
• First cut-off: Tuesday, 10 November 2026
• Subsequent cut-offs: Every two weeks, on or about 24 November, 8 December and 22 December 2026
• Announcement closes: Wednesday, 23 December 2026, at 11:59pm Eastern Time
• Contact: Kimberly Wallace, White City VA Medical Center, phone (541) 826-2111 extension 3285, email [email protected]

Common Mistakes to Avoid

• Waiting until 23 December: This is an open and continuous announcement, and applications are reviewed in cut-off batches. Waiting until the closing date means competing with everyone who applied earlier, and the announcement can close early if the position is filled
• Leaving out hours and dates: If your resume does not show hours worked per week, inclusive dates and the level of each role, you will not receive credit for that experience. A full year of work is considered to be 35 to 40 hours per week
• Being vague about your duties: The VA will not make assumptions about your qualifications, so describe what you actually did, in detail, for every role you list
• Submitting an incomplete package: Missing documents can lead to an ineligible rating, and you will not be contacted for additional information
• Applying through an unofficial site: Applications are free and are made only through USAJOBS. Never pay anyone to apply for a federal job, and never share personal documents with an agent who promises to secure the role for you
• Forgetting the assessment: This position requires an online assessment in addition to the application and questionnaire. Complete every required step, or you will not be considered

Frequently Asked Questions

Do I need to be a veteran to apply for this role?

No. The announcement is open to United States citizens, and you do not need military service to qualify. Veterans who are eligible should claim preference in the questionnaire and provide a legible copy of their DD-214, but civilian applicants are considered too.

What is the salary for an Administrative Officer at the VA in White City?

The announcement states a salary range of $61,722 to $97,087 per year, for grades GS-09 to GS-11. Your starting pay depends on the grade you qualify for and the step you are set at.

Is this a remote job?

No. Telework is not authorised and this is not a virtual position. You will work on site at the White City VA Medical Center in White City, Oregon, Monday to Friday, 8:00am to 4:30pm.

When is the best time to apply?

Before the first cut-off on Tuesday, 10 November 2026. Applications are reviewed in batches every two weeks, so early applicants are referred first. The announcement closes on Wednesday, 23 December 2026.

Do I need a medical qualification?

No. You need administrative and programme management experience, or the graduate education that substitutes for it. The preferred experience is in Veterans Community Care, referral management and scheduling, and advanced Excel, but the core requirement is one year of specialised experience at the next lower grade, or the equivalent graduate education.

Final Word

The Administrative Officer role at the VA Southern Oregon Rehabilitation Center and Clinics is a solid way into federal service for an experienced administrator. It is full time, it pays $61,722 to $97,087 a year at grades GS-09 to GS-11, and it puts you at the centre of veteran care in southern Oregon, running the Community Care programme that connects veterans with the care they need. The first cut-off is today, Tuesday, 10 November 2026, so if you have the experience or the education the announcement asks for, prepare a detailed resume, gather your documents, and apply through USAJOBS now. The official announcement is at https://www.usajobs.gov/job/890795100, and it is the only place you need to apply.