Design And Implementation Of Online Clearance System (a Case Study Of Ncaritas University)

DESIGN AND IMPLEMENTATION OF ONLINE CLEARANCE SYSTEM (A CASE STUDY OF NCARITAS UNIVERSITY)

CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND OF STUDY
Clearance is a status granted individuals, typically members of the military, university graduates and employees of governments and their contractors, allowing them access to classified information, i.e. state secrets. The term "clearance” is also sometimes used in private organizations that have a formal process to vet employees for access to sensitive information. A clearance by itself is normally not sufficient to gain access; the organization must determine that the cleared individual has a "need to know" the information. No one is supposed to be granted access to classified information solely because of rank or position, but once a clearance is obtained, access to certain information or gain of freedom will be granted.
As many universities have choosing to pursue the dynamic educational options available online. The advantages of e-learning are many. As people of all ages and backgrounds become increasingly reliant on the internet for information, online learning becomes more convenient and efficient here the need for an online clearance system. The skills needed to
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access and comprehend information online are becoming commonplace, and the flexibility of wireless computing means that any coffee shop, airport or bedroom can become a classroom. Online courses, registrations, clearance have few, if any scheduling restrictions, well-integrated learning resources and competitive degree options, with an online clearance system.
The changing online college landscape now includes online clearance system, traditional undergraduate and general studies programs. However, career learning is still the most popular online training option.
1.2 STATEMENT OF STUDY
The processes of clearing students after their graduation requires that the students be cleared in various departments and information units. Among which are:
 Library fines and overdue or lost library materials from the University
 Departmental Dues
 Infirmary and bookstore charges
 Residence hall damage charges
 Return of athletic equipment
 Student Union Fee
 Bursary and all other charges
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For a graduating student to carry out his or her clearance from all these departments, it normally takes a lot of time and a lot of processes and delays in clearing the student for youth service as well as collection of statement of result. Hence it became imperative for an online clearance system to eliminate the shortcomings of the manual system in place.
1.3 OBJECTIVES OF THE STUDY
The objectives of this project include: To effectively and efficiently process students clearance To provide a reliable and transparent system devoid of personal inclinations and interest To provide borderless access To ensure prompt clearance To alleviate the problems and stress of travelling and queuing up of students during clearance.
1.4 SIGNIFICANCE OF THE STUDY
The project work will help in a good number of ways to ease the queuing system in the university as the online clearance system will help
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students to achieve whatever they want to achieve without coming to the various offices for clearance.
Clear advantages of Internet information processing over those of traditional manual system are higher yields. Online clearance system allows the users to check their clearance status as whether they are in any way indebted to the school, fill and submit their clearance form, and obtain their clearance letter. There are many other advantages of online clearance system and some of them are listed below.
o It saves a lot of time.
o It is very convenient to use it right from the bedroom, office or anywhere in the World.
o Information processing are very fast and delays can be avoided.
o It is inexpensive to students and school management. Help the school in reducing costs such as labour and stationary.

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