AN INVESTIGATION INTO THE CONSEQUENCES OF OFFICE TECHNOLOGIES IN SECRETARIAL EDUCATION CURRICULUM IN NIGERIAN POLYTECHNICS
This study was carried out to discover the possible consequences posed by the office technologies in secretarial education curriculum in Nigeria Polytechnics. This study was conducted using the Institute of Management and Technology (I.M.T) Enugu as a case study.
The instrument used for data collection was the questionnaire and literature review, while a total of four research question were also posed.
The information collected from the respondents were analyzed using simple percentage method and they were used in answering the research question.
The data collected and analyzed showed that enormous consequences were imposed on secretarial education curriculum by constant change in office technologies.
The consequences entails the re-training and attending of seminars, conferences and workshop by the teachers/lecturers on the uses and operations of the new office equipment/machines, this is with a view to imparting such knowledge on the student secretaries together with the introduction of some new relevant courses to enable them face squarely the consequences of incessant office technological changes now rampant in the business environment.
The finding upheld the need for easy introduction of accepted new courses. It was revealed that the staff of the department should be coped by the Polytechnics regulation body, the National Board for Technical Education (NBTE) in the curriculum planning.
Based on these, recommendations were drawn which the researcher feels if followed and adhered strictly to, will always give a good answer to any future consequences imposed on secretarial education curriculum by change in office technologies.
Since no research work is ever completely concluded because of some certain constraints, some suggested areas for further research were also given.
TABLE OF CONTENTS
Title page i
Approval page ii
Table of contents viii
1.0 Introduction 1
1.1. Background of the Study 1
1.2. Statement of the Problems 3
1.3. Purpose Of The Study 5
1.4. Significance Of The Study 6
1.5. Research Questions 7
1.6. Scope/Delimitation Of The Study 8
1.7. Definition Of Terms 9
2.0 Review of Related Literature 11
2.1 Introduction 11
2.2 Technology and office technological Changes 12
2.3 Technological changes and Its Consequences
on Secretarial Education Programme 18
2.4 Effects of Office Technology on Job
Performance of Secretaries 21
2.5 The development and Definition of Office Technologies 23
2.6 An ideal curriculum for Business Studies
and Technological Development 24
2.7 Summary of Literature Review 29
3.0 Research Design and Methodology 31
3.1 Research Design 31
3.2 Research Methodology 32
3.3 Population f the Study 32
3.4 Sample 33
3.5 Sampling Method 34
3.6 Instrument Used for Data Collection 34
3.7 Method of Data Collection 34
3.8 Method of Data Analysis 35
4.0 Data Presentation and Analysis 37
4.1 Introduction 37
5.0 Summary of Findings, Recommendations, Conclusion and Suggested Areas for Further Research 49
5.1 Summary of Findings 49
5.2 Recommendations 51
5.3 Conclusions 53
5.4 Implication of the Study 54
5.5 Suggestions for Further Research 54
Appendix: Sample of Research Questionnaire 59
1.1 BACKGROUND OF THE STUDY
As life is becoming more dynamic, more complex in educational, socio-cultural, industrial and commercial developments due to the increasing technological advancements, the secretarial profession is not left in the loaves and the jobs of secretaries appear at first sight among those threatened. This is because new machines, are threatening to take over the jobs performed by secretaries thereby making them face job hazard of redundancy, retirement and retrenchments and mass unemployment.
Presently, Nigeria is undergoing technological revolutions just like any other developing country of the world. This technological advancement has actually revolutionized most office activities and procedures. Until recently, the study of secretarial educations programme in our polytechnics especially in Institute of Management and Technology (IMT), Enugu was based mainly on shorthand, typewriting and office practice. But the activities had greatly changed since supervision of the polytechnics by the NBTE.
The task and activities these categories of workers in most offices and business circles have also increased tremendously because of the high office responsibilities expected of the secretary to now handle with little or not supervisions, the scope of the course they now cover before qualification, has also greatly increased.
They now have to be trained and educated in too many courses and have to acquire more technical skills to be able to handle and manipulate the very modern office automated machines now inherent in most business offices. This will make them to be marketable and employable.
Secretarial profession now has to battle with the skills of handling the electric typewriters, scanners, word processors, the facsimile (Fax) machines, the computer etc. Will enable her meet up with the increasing demand of collecting, processing, storing and disseminating information as and when urgently required unlike the era of manual typewriters and filing cabinets that waste time.
It should be noted that these automatic high-technological machines cannot do everything or operate themselves without human aid, thus making the needs and quests for the professionals in the secretarial field necessary.
The most current and implicating question in the minds of the present day secretarial studies educators and curriculum planners is what to do in order to keep pace with the new technological changes in secretarial office automated equipment. This is because the more knowledgeable the secretaries are in the use of these office automated equipment, the better prepared our country will be to develop technologically.
Hence in the opinion of Kanu (1987), there must be positive attitude towards continuous up-dating of knowledge for everyone, especially the secretaries, if this age of technological advancement is to be acquired and improved advancement and inter-personnel skills developed.
1.2 STATEMENT OF THE PROBLEMS
The incessant changes and advancements in office automation has given rise to an urgent and constant training of the employees who handle and operated these new machines. It should be realized that most of these new high technological equipment like the computers, which stole into the business offices throughout the world unnoticed are very expensive to acquire and maintain and no organization would like these all cost effective equipment to lie idle, waste or become obsolete within a short period simply because there is no capable hands or professional to handle them. Therefore, these technological changes therefore represent a very demanding implication on the secretarial education curriculum.
Since a lot of office work is based on the basic knowledge of keyboarding and clerical skills, it becomes apparent that if secretarial education curriculum in out polytechnics is not reviewed, revisited and updated from time to time, to adequately take care of these technological changes, the products turned out with this curriculum might not be able to face challenges they are bound to meet when they are finally employed.
If therefore, becomes apparent that those concerned with the training and education of secretaries in out polytechnics and other institutions of higher learning should always adjust their curriculum so as to catch up and stay afloat with the incessant technological changes and advancements. The problem then is how far have Polytechnic especially Institute of Management and Technology, Enugu been able to adjust its curriculum to reflect the current development? How far have they been able to purchase the required equipment necessary for the training of Secretaries? Do they have qualified personnel to handle these equipment? Are the students being adequately prepared for the business world/ These and many more are what they research is out to answer.