DESIGN AND IMPLEMENTATION OF AN ONLINE STUDENT ADMISSION SYSTEM (A CASE STUDY OF FEDERAL COLLEGE OF EDUCATION, EHA AMUFU, ENUGU STATE)
The difficulties students and staff of admission office usually face in any higher institution, made us to realize that computer assisted admission system is the best in processing students records in federal college of Education, Eha-Amufu Enugu. This will save our school the embarrassment caused by students complaints at the end of working day.
Our basic objective of designing and implementing an online students admission system is the development of data base computer program that will enable the Registrar and admission officers to efficiently, accurately and effectively process and coordinate the various students activities in the institution without much differences with little time.
In view of this, admission officers must prepare for successful working relationship with an online information processing and in addition, get their members of staff familiarized with the system for easy and effortless exercise that produce reliable output. (result)
This project describes how much a students admission system is developed and how in particular it can be effectively used for the day to day running of the set-up.
For the purpose of this research we shall use data base programming language version IV. This is because Dbase IV handles a large volume of data. It is database management package which is good for students record keeping activities.
TABLE OF CONTENT
Table of content viii
1.1 Background of the study 1
1.2 Statement of the problem 4
1.3 Purpose of the study 5
1.4 Significance of the study 6
1.5 Scope of the study 7
2.2 nature of admission process 11
2.3 problems inherent from admission 15
2.4 need for (computerization) an online 17
3.1 Facts findings method used 21
3.2 Organizational structure 23
3.3 Objective of the existing system 25
3.4 Input, process and output analysis 25
3.5 Information flow diagram. 29
4.1 Output specification and design 30
4.2 Input specification and design 32
4.3 Flowchart (system) / procedure chart 34
5.1 Pre – conversion 39
5.2 Conversion proper 39
5.3 The parallel approach 40
6.1 How to run the program in dbase iv 46
6.2 How to quit the package (dbase iv) 47
7.2 Conclusion 49
1.1 BACKGROUND OF THE STUDY
The background of the study is Federal College of Education Eha – Amufu. Here is the brief history about the college.
On February 21, 1981, the then Governor of former Anambra state, Chief Jim Ifeayichukw Nwobodo, announced the first provost and Registrar of the institution. On 23rd December 1982, the Anambra state House of Assembly enacted a law retroactively establishing the college. The law cited as the “Anambra state of Nigeria law No. 28 of 1982” came into force on the 21st February 1981
The aim of the college as set out in the law establishing it include
i. To organized, improve and develop courses of science and training carious categories of teachers.
ii. To promote research and advancement of science and learning.
iii. To serve as a center for educational research especially as applied to local conditions.
iv. To organize, improve and extend education of standard higher than secondary school level.
v. To encourage all classes and communities without any distribution to pursue liberal course of education.
After the announcement of the establishment of the college of education, Eha-Amufu by the Governor with effect from 21st February 1981 a temporary office with skeletal staff was opened at an office around the then Anambra Television (ATV) independence layout Enugu.
On 7th August, 1981 the then Anambra state commissioner for Education and the then permanent secretary to the ministry took the newly appointed provost and Registrar to the present site of the college at Eha-Amufu, about 64km northeast of Enugu. The Enugu state capital. The site was formerly occupied by the federal government owned teacher training college (TTC) Eha-Amufu.
When the federal Government handed over the facilities of the college to the Anambra state Government, it decided to use the facilities to establish and run the college of Education, Eha-Amufu. This site of the defunct TTC, Eha-Amufu, has remained the permanent site of the college of Education, Eha-Amufu.
On 1994, it was handed over to Federal Government again and became federal college of education Eha-Amufu under the Governance of the ten Executive Governor of Enugu state, Dr. Okwesilieze Nwodo.
The ultimate goal of any establishment is effectiveness. This is achieved only when there is/are proper coordination of activities between the various units of the comprises the system. This coordination is even more important in institution of higher learning especially at the student’s admission, where the desired end is to bring in students who will at the end of the day acquire knowledge that will help the entire society.
Ineffectiveness of admission system could diminish its ability to relieve student’s tension, frustration and worse still produce lethal consequences. Any measure therefore that can improve the needed response of any institution and its general efficiency is most welcome.
An online students admission system enables the staff in charge to get the students record faster, therefore saving process precious time in students management.
In an online institution’s admission system, the electronic machine quickly retrieves any available information regarding to any student and display its within a short period of time.
Any adhoc enquiry concerning a student indebtedness to the school is responded to promptly computer could more accurately do staff duty roster.
Coding the particulars of the staff into the computer does this and after, it can be saved and will be available for retrieval at anytime. And because the documents are already in the main memory, it can also called up and printed and information about each staff is contained and can be accessible to determined how many hours in a week each works and when next he/she should be on seat. Thus reducing administrative workload on the staff.
1.2 STATEMENT OF THE PROBLEM
The difficulties students and staff of admission department usually face in any institution of higher learning made us to realize that (computer aid) an online admission system is the best that can happen to federal college of Education Eha-Amufu. This will save our school the embarrassment caused by students complaints at the end of the working day.
It was in the view of this that Sandison (1994) pointed out that “a typical problem students have was moving from school to another school. In a modern society labor moves quite a bit and many students change schools at least once in their life time. Every time new students were offered admission into a school, there was a problem of which curriculum the previous school had followed and therefore whether the previous level tallied with these of the new school”
Many students neither know their right nor left at the admission level in the institution. Admission had frustrated so many students that some even miss a lot of lectures in pursuit of Registration.
1.3 PURPOSE OF THE STUDY
The original purpose of this study is to design and implement an online students admission system in Federal College of Education Eha-Amufu. Its purpose are to have the following.
i. Efficient and safe storage
ii. Quick retrieval of records and information
iii. Proper accounting and file keeping
iv. Quick response to any adhoc enquires
v. Assist is result recording
vi. Assist in CGPA updating.